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Services Coordinator

Job Summary
Assist in the day-to-day operations of the site including but not limited to general audio, visual, recording, monitoring and technology services, office lighting, temperature control and power supply and ensure rectification if needed.
Area of Responsibility
Customer/Client Service
Receive, inform and guide visitors including coordination with Client employees
Coordinate and distribute refreshments
Provide assistance in general administrative activities and any other duties as assigned by the Facilities Management team including travel requests & booking arrangements
Facility Services
Maintain conference room booking schedules to maximize efficient use of space
Coordinate conference room setups including food services
Participate as a key team member in responses to emergency situations
Set-up and operation of recording equipment, mixing boards, microphones, speakers, projectors, video screens and video monitors
Handle minor repairs when needed
Troubleshoot electrical breakdowns and conduct monthly checks of stock inventory to ensure that adequate quantity is available at all times
Perform housekeeping on all facilities and their surrounding areas
Provide general maintenance to the facility
Handle conference room setups requested by the site occupants
Daily set up of AV calls and room set up as well as assist in problem resolution
Maintain register of all call outs and prepare incident reports
Coordinate appropriate action for rectification including preliminary analysis of fault
Maintain security access card record and assist in card issues
Participate and ensure that our services and activities are in compliance with the contract
Attend to critical work and complete closure within the specified time
Knowledge, Skills & Abilities
Education/training
High School Diploma or GED
Bachelor's degree
Years of relevant experience
1-3 years relevant experience
Skills and knowledge
Sound written and oral communication skills.
Ability to manage multiple operational matters on a daily basis.
Working knowledge of OH&S and BCA Regulations.
Physical work requirements and work conditions
Must be able to adequately perform required job functions. This includes being able to lift, bend and move in such a way as to perform job tasks in a safe and approved manner.
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